Senior Grants and Compliance Manager

Reach for Equity (REACH)

ตำแหน่งงาน : Senior Grants and Compliance Manager
ช่วงเวลาประกาศ : Jul 12 – 26, 2024
ประเภทงาน : บริหารจัดการเงินอุดหนุน
ติดต่อ : recruitment@reachforequity.org

Reach for Equity (REACH) believes every person deserves to fulfil their potential. We help marginalized children, families, and communities in Asia overcome barriers to a brighter future. We seek to provide holistic support that includes education, health, safe water, sanitation and hygiene, nutrition, livelihoods, and sustainable, cleaner energy.

Position Overview:

The Senior Grants and Compliance Manager will lead the grants team and be responsible for overseeing all aspects of grant management and compliance within the organization. This role requires strategic thinking, meticulous attention to detail, and strong leadership skills. The Senior Grants and Compliance Manager will work closely with finance, program staff, and partners to ensure the effective and compliant operation of grant-related activities from proposal development to project closure.

Primary Responsibilities:

• Grants Management:
  • Ensure an accurate, timely, efficient, and transparent process for the entire grant life cycle, from proposal to project closure.
  • Lead grants management efforts including pre-award assessment, risk assessment, updating and analyzing grants matrix, producing relevant reports, monitoring awards, and managing post-award closure.
  • Review grant award packages prior to notification of the award.
  • Monitor and evaluate the consistent usage of grants management procedures for the Thailand Country Office.
  • Reinforce and build internal capacity for the consistent usage of grants management tools.
  • Ensure grants are implemented in accordance with agreements and approved budgets, with proper internal control systems in place.
  • Prepare and submit grant reports to the Deputy Finance Director and Senior Management Team.
  • Work with finance and program staff to develop requests for proposals, support grant recipients with project descriptions, action plans, and budgets before signing Letters of Agreement (LoA), Letters of Contribution (LoC) and Fixed Amount Award (FAA).
• Compliance:
  • Ensure that grants or contracts as well administered, and program, finance, and operations teams are fully informed of relevant donor compliance regulations and REACH procedures.
  • Ensure that effective channels of internal and external communications relating to grants are established and respected.
  • Ensure the compliance at REACH as well as sub-grantee to reduce the risk of non-compliance and reputation damage, follow-up the implementation of appropriate actions to timely correct the audit findings, continuously monitor implementation rate, identify and elevate any non-compliance risks.
  • Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
  • Proactively identify compliance risks for Thailand portfolio and advise programs, support teams and senior management on necessary actions.
• Leadership and Team Management:
  • Lead, mentor, and manage the grants team to ensure high performance and professional development.
  • Provide guidance and support to team members in handling complex grant management issues.
  • Foster a collaborative and productive team environment.

Regular Responsibilities:

• Pre-award:
  • Coordinate with relevant panel members for the preparation of calls for proposals, evaluation, and selection of proposals, and negotiation with awardees.
  • Conduct due diligence assessments of potential sub-awardees, properly recording and sharing assessment results, and planning necessary actions with program teams.
  • Develop necessary tools and conduct documented pre-award due diligence processes of current and potential partners, ensuring necessary follow-up actions.
• Post-award:
  • Review subgrant agreement before submission to program, management and partner for signatories.
  • Ensure all annexes, special award conditions and supporting documents are included in the agreements.
  • Monitor grants implementation and build the capacity of grantees in managing grants and projects.
  • Oversee sub-grants tracking, ensuring forward planning for donor report writing and timely submission of sub-grantee reports.
  • Establish effective communication and cooperation with grant recipients on project implementation, reporting, information sharing, and work planning.
  • Track and update grants tracking sheets regularly in coordination with program and finance focal points.
  • Conduct joint team monitoring trips to partners’ project areas, if possible.
  • Record grants-related documents in the organizational system and share them with relevant stakeholders.
• Close-out:
  • Review grants closeout checklists and ensure all stakeholders provide inputs for proper grants closure.

Partner Support:

• Collaboration and Capacity Building:
  • Collaborate with the organizational capacity development team to enhance the grants management capacity of partner organizations.
  • Build strong and collaborative working relationships with partners and other staff members.
  • Provide orientation to new sub-grants partners in collaboration with program and finance teams.
  • Plan and direct training for partners on procedures and grants management systems as needed.
  • Work with staff and partners to conduct systematic organizational assessments, facilitate knowledge management, and develop context-relevant organizational learning tools and methods.
  • Ensure up-to-date and accurate tracking of all sub-grants to partners.

ESSENTIAL SKILLS

• Bachelor’s degree in finance, business administration, public administration, or a related field (Master’s degree preferred).
• At least 7 years of experience in grants management and compliance, with a focus on international development or non-profit sector.
• At least 7 years experiences on managing multimillion dollars grants from bilateral and unilateral donor agencies.
• Proven experience in managing the full grants lifecycle, including pre-award, post-award, and close-out processes.
• Strong understanding of donor regulations and compliance requirements.
• Excellent project management, organizational, and analytical skills.
• Strong leadership and team management skills, with the ability to mentor and develop team members.
• Strong interpersonal and communication skills, with the ability to work effectively with diverse teams and stakeholders.
• Proficiency in using grants management software and tools.
• Proficiency in English language, 4 skills
• Strong problem solving, negotiation, conflict management skills
• Ability to travel as required.

APPLICATION INSTRUCTIONS
All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: Email: recruitment@reachforequity.org

• The closing date for application is before 5:00 PM on Friday, 26^th July 2024, Thailand Standard Time.
• Please note that the applications will be reviewed regularly, and the interviews may be arranged before the closing date.
• Please clearly mention the position and location you are applying for in the email Subject Line.

REACH’s Value

• At REACH, we believe that all people have the right to live their lives free from sexual violence and recognize that there are unequal power dynamics across the organization. REACH does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, which enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
• REACH is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

Note to Candidate

• Candidates are required to declare in advance that should there be any relative or family member currently being employed in REACH. Failure to do so can lead to termination of the employment contract even after successful selection.
• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.